For questions related to who may upload works to Academic Commons, what works are eligible for inclusion, and details about the upload process, please see our FAQ.
Academic Commons accepts uploads of research and scholarship from Columbia University community members. In addition, repository staff members actively solicit content from Columbia schools, departments, and affiliates, and are the first point of contact for information about adding new collections to the repository (via firstname.lastname@example.org). Decisions about which works are included in Academic Commons are determined by the originating school, department, or affiliate.
Works may be deaccessioned from Academic Commons based on consultation with the originating school, department, or affiliate.
Academic Commons is a freely accessible digital collection of research done at Columbia University or one of its affiliate institutions (Barnard College, Teachers College, Union Theological Seminary, Jewish Theological Seminary). The Columbia University Libraries presents Academic Commons in support of Columbia’s mission “to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.”
You may download and use works in Academic Commons in any manner consistent with fair use, as per the license terms and conditions chosen by the copyright owner and designated as such in the materials deposited in Academic Commons by the copyright owner, or other provision of copyright law. Users are responsible for determining whether a work is protected by copyright, the identity of the copyright holder, and the means for appropriately using the work.
Works in Academic Commons are protected by copyright, with all rights reserved, unless otherwise indicated. The copyright for any work included in Academic Commons is retained by the copyright owner. Academic Commons does not own copyrights.
Works are made available in Academic Commons at the direction of contributors (an author/creator or originating department, center, program, or school at Columbia or its affiliates) according to their understanding of their rights in that material. Works are added to Academic Commons when contributors affirm that they own the rights or have authority to contribute the works. Columbia University makes no representation or warranty about the appropriateness of the contribution or whether the contributor continues to own rights in the works.
Users of Academic Commons are responsible for determining whether a work is protected by copyright, the identity of the copyright owner, and the means for appropriately using the work.
Determining Appropriate Use of Works in Academic Commons
The information below may help you address copyright questions about the appropriate use of works found in the Academic Commons collections.
Please note that this guidance is not legal advice, nor does it address other relevant legal issues. By providing it, we do not intend to set restrictions, but instead to offer helpful insights about copyright and about contacting the proper party for permission, as needed.
Fair Use offers an extraordinarily important opportunity for educators, researchers, and others to make reasonable and limited uses of copyrighted materials. It is your responsibility to determine if your planned use of works found in Academic Commons is consistent with Fair Use. To learn more, see the Fair Use section of the Columbia University Copyright Advisory Services website.
If a work in Academic Commons includes a license or other statement with information about how the work can be used (e.g. Creative Commons), users may use the work in ways consistent with the license. This information may appear in the metadata record for the work or in the work itself. Be sure to look for specific conditions and any suggestions for citation or attribution. Users desiring to utilize the work beyond the terms of the license should contact the copyright owner.
Finding the Copyright Owner
Authors/creators of many works in Academic Commons own the copyright to the work unless they have transferred rights to another party. Users seeking to locate the copyright owner of a work in Academic Commons could begin by contacting the author/creator of the work.
Columbia departments or schools may have contact information for authors/creators if this information is not readily discoverable online.
Columbia as Copyright Holder
Columbia University does not own a copyright interest solely because the work is available in Academic Commons.
- Users do not need to contact Columbia University for permission solely because the work is available in Academic Commons. When Columbia University is not the rights owner, it will neither grant nor deny copyright permission regarding such materials.
- If a user determines that Columbia University may be the copyright owner of a work and needs to contact the copyright owner, please start by contacting the person or office at Columbia that was responsible for creating the work.
Data and Datasets
In general, facts and collections of facts do not have copyright protection under U.S. copyright law. However, some data and data collections may have sufficient originality to be copyrightable. Users of data found in Academic Commons are responsible for determining any legal protection associated with the materials and reviewing any statements from the contributor about appropriate uses.
Videos of Speakers
Academic Commons includes videos, many of guest speakers at Columbia University events. For many such videos, rights in the visual images are owned by Columbia University, while the words and other content are the work of the speaker and rights may be retained by the speaker. For further information, users may need to contact the speaker, and the office at Columbia that created the video.
Submitting a Copyright Infringement Notice
If you believe that the inclusion of a work in Academic Commons is in violation of your copyright, you may submit a notice of copyright infringement to Columbia University. See the Columbia University copyright website.
For general information about copyright, fair use, and permissions, please visit the Columbia University Copyright Advisory Services website.
Academic Commons complies with the Columbia University Libraries Confidentiality of Library Records Policy. We will not share any information about your use of Academic Commons except as required by the Confidentiality policy, though we may securely save the information described below for an indefinite period.
When you visit Academic Commons, our system saves a record of your IP address. We do not intentionally record any information that identifies you.
If you ask us a question by emailing email@example.com, we save the information you provide (for example: your email address).
If you log in to Academic Commons using your Columbia UNI, our system retains a record of your session and of any statistical reports you create during that session.
When you contribute materials to Academic Commons, a limited amount of identifying and contact information is collected during upload and cataloging. This information may be consulted and used by repository staff in the course of repository operations. Some information associated with uploaded items—such as author, title, and abstract—is included in the publicly available Academic Commons item record.
Data Breach Policy
Academic Commons follows Columbia University’s Electronic Data Security Breach Reporting and Response Policy.